September 2017 Directors' Meeting

Schedule

Date - 2017

Time

Room

Activity

Food

Thursday, Sept. 7

1pm – 6 pm

Board Room

Board Meeting
after lunch

1:00pm lunch
afternoon coffee break

Friday, Sept. 8

10 am – 6 pm

Board Room

Board Meeting

morning coffee break
1:00pm lunch
afternoon coffee breaks

Saturday, Sept. 9

10 am – 2 pm

Board Room

Board Meeting

morning coffee break
1:00pm lunch

Saturday, Sept. 9

2 pm – 6 pm
(or as needed)

Normanna
Auditorium

AGM

coffee break

Agenda

1. WELCOME

  • Tore
  • Additions to the agenda

2. MINUTES

  • Helen

3. REPORTS

  • Treasurer – Erik
  • Review of Annual Statement (Notice to Reader)

4. CORRESPONDENCE

  1. INCOMING
    1. Appreciation and Reports
      1. From Ski for Light – Follow-Up Report for grant of $500.00.
      2. From Judith Hanson – Follow-Up Report on grant of $1000.00 for Bygdelagenes Fellesraad in Salt Lake City.
      3. From Trollhaugen Camp – Follow-Up Report for grant of $1000.00 for camp 2017.
    2. Other
      1. Email inquiries regarding scholarship applications etc.
      2. Letter from Sean Morris-Reade
      3. Emails from Board members.
    3. Requests
      1. Fanatullen Folk Society (Red Deer) – request funding of $1000.00 for Folk Dance Workshop
      2. Ski for Light – Ski Week for visually impaired - $500.00
      3. Sleipner Lodge #8 – request funding of $250.00 to cover costs of building a display case for a donated bunad.
  2. OUTGOING
    1. Communication with Normanna Rest Home to reserve space and food for fall meetings.
    2. To all Lodges: Presidents, Secretaries or Foundation Directors - Notice of AGM.
    3. Some emails requesting scholarship applications and questions relating to same.
    4. Numerous emails to Board members.
  3. OTHER
    1. Have not received Follow-Up Reports following our April 2017 Grants from:
      1. District 7, Heritage Camp grant of $1000.
      2. Aspelund Lodge, Red Deer, - grant of $750.00 for Sports Week End.

5. UNFINISHED BUSINESS

  1. Liability and Officer Insurance renewal.
  2. Recognition pin for next level of giving – Thelma
  3. Copying of historical minutes, progress – Tore
  4. Thank you to Martin Naske? - Thelma
  5. Manual – updating needed? Who will volunteer to do it?

6. NEW BUSINESS

  1. Humanitarian Fund – new policy – Tore
  2. Encourage support for Huston SON members (flood victims) through our Foundation and to Home Office Humanitarian Fund?
  3. Local Lodge Foundation Directors – Tore
  4. Web Page, how can we utilize it more fully – Brenda
  5. Fund Raising – Gloria
  6. Gifts in Kind? Can we do that? Do we want to?
  7. Policy on funding banquet type of events.
  8. Permanent storage of records (safe) @ Normanna.
  9. Review Bylaws (Life Membership section).
  10. Thorshaug Bursary, changes?
  11. Scholarships
    1. What is our expectation regards a full course load? do we need to adjust?
    2. Should we request that all scholarship applications be digital?
  12. Should we consider Board Members doing evaluations at home prior to coming to the fall meeting?
  13. Is there a desire to shorten the length of the fall meeting (less days)?
  14. Regards the AGM: should we have a noon lunch to which we invite all members (complementary) and have the meeting immediately following. And discontinue the evening dinner?
  15. Should we have the fall meeting later in September?
  16. Do we want to have the 2018 fall meeting east of the Rocky Mountains?
  17. Split the Secretary’s workload. Create a Registrar position, this person would look after the all the scholarship application details - Helen
  18. Budget for 2018, approval – Erik

7. ADJOURN

Click here to download the Schedule and Agenda in a Word document.

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